How One-Time Purge Shredding Can Elevate Business Security

Many businesses benefit from having a regular shredding service. For those that have a substantial amount of paperwork, keeping up with it on a regular monthly or quarterly contract can keep their risk of data theft low and their office productivity high. However, businesses who don’t have the need for frequent services can still benefit from a secure, one-time purge shredding to make sure their documents are handled properly.

Bulk Destruction

When you opt for one-time purge shredding, you take care of a large-scale bulk disposal of documents in a single effort, which can be a more effective solution for businesses who don’t have enough volume to justify a regular shredding schedule. As most companies are handling a bulk of paperwork during tax season and are preparing to dispose of documents, receipts, and paperwork, purge shredding with a shredding service provider can be the smartest way to securely destroy a significant amount of documents without needing to invest in expensive equipment and delegating your resources.

Compliance with Regulations

There are data protection and privacy regulations that require strict compliance, especially in certain industries. Documents that contain sensitive information need to be destroyed at regular intervals. Failure to comply with these regulations can cause significant consequences for the business in the event of a data breach. Purge shredding can effectively handle all document destruction to comply with regulations in a one-time disposal. Using an experienced, certified shredding service is important. They can provide a Certificate of Destruction that proves your due diligence in selecting a provider, and you’ll stay in compliance with data destruction and best security practices.

Enhanced Security

Most businesses do not have the need to justify the investment in an industrial-grade shredder that provides the most thorough document destruction. Most office shredders that are readily available and affordable for small businesses do not have the capacity or the effectiveness of an industrial machine. They are time consuming to use for less-than-ideal results. A one-time purge shredding provided by a certified data destruction company utilizes industrial-grade shredders for thorough, secure document destruction.

Cost-Efficiency

Different businesses have different shredding needs. For a business with higher volume and more frequent shredding needs, utilizing a monthly or quarterly shredding service may be a more effective solution, but that is not the case for all businesses. For those with less frequent shredding needs, a one-time purge shredding each year is a far more cost-effective solution. Not only does outsourcing your shredding needs save you in equipment costs, but it also makes better use of your resources. It’s important to consider the cost of having an employee take time from their more profitable work to spend a day or more working with an ineffective office shredder to stay on top of your shredding needs.

Decluttering and Space Optimization

Excess paper clutters offices, and cluttered offices are inefficient. Purging unneeded documents, even once a year, will not only help your business stay organized, but will help to optimize your office space. Many small offices who don’t stay on top of their filing systems have old documents taking up valuable space. This means that any new paperwork that is created will have to fit into an already cramped space, making the new and necessary paperwork at a much higher risk of getting lost, misfiled, or compromised. When you take the time to declutter your files in a timely manner with a one-time purge, you free up the space you need to make sure your current documents have a secure, organized space to be stored.

Reduces Risk of Identity Theft

The more sensitive information you keep around, the greater the chance that this information can fall into the wrong hands. Even documents that seem innocuous can be a risk when they fall into the wrong hands. Any personal details, such as names, locations, contact details, and email addresses can put a client or employee at risk. It’s important to regularly destroy any documents with personal details that are no longer needed. In the event of a data breach, you want to make sure that you have done everything possible to protect any personal information on file.

Environmental Responsibility

While recycling is important for an environmentally responsible business, you need to balance environmentally responsible disposal methods, such as recycling, with secure disposal methods. This is where hiring a shredding service for a yearly purge can be a smart choice. Your data will be thoroughly and securely destroyed and handled in an environmentally friendly way. Many shredding services are able to assure their clients that all shreds are recycled with minimal risk.

Focus on Core Activities

Just because something is possible doesn’t mean it’s the best choice. This applies when you consider handling your own document destruction. But when you outsource your shredding, even as a one-time bulk shredding process, you and your staff can focus on the core activities that make your company successful. You can direct both financial resources and personnel to what is best for your company, and leave this task to those who have the resources designed to get the job done efficiently, securely, and effectively.

AccuShred is NAID certified by i-SIGMA, which means that our services and processes have been carefully audited and analyzed. NAID certification means that:

• Our shredders meet or exceed industry guidelines.
• We transport materials to our shredding facilities securely.
• We have written policies and procedures in place.
• All of our vehicles have GPS tracking.
• All of our employees are fully background screened and drug tested and wear uniforms and ID badges.
• Our drivers are all fully licensed.
• We’ve successfully passed both announced and unannounced audits of procedures.

Responsible data destruction is essential for data security. Scheduling a one-time purge shredding is an excellent way to maintain a clean, organized, and secure office. To learn more about how we can help your business with a one-time purge, contact us today.